We are Flask Hill Advisors Ltd.
If you have any questions about this notice, including any requests to exercise your legal rights, please contact us at [email protected] or by writing to 5 Elstree Gate, Elstree Way, Borehamwood, Hertfordshire, United Kingdom, WD6.
This notice was last updated in May 2025.
How do you use my data?
- When you contact us we will collect your name, email address, phone number, address, job title, company name and address (if applicable). We collect this as it is in our legitimate interest to communicate with you.
- When you receive our Services, we will collect your job title, company name and professional information. We will also collect any information you provide to us in connection with our Services, for example, career history and future goals, financial information and information relating to your exit from your role. We collect this in order to take steps to enter into a contract with you and allow you to receive our services.
-
- When you receive coaching or mentoring, we will collect information you provide to us. We will collect this in order to perform our contract with you.
- When you contact us either by phone, email, post, our ‘contact us’ page or via social media, we will usually collect your name, social media handle and contact details, because it’s in our legitimate interest to make sure we can properly respond to your query.
- When you apply for a job with us, we may collect your name, contact details, recruitment information (e.g. right to work documentation and references), test results, qualifications, accreditations and any additional personal data we may receive from our recruitment partners.
We will use your personal data to assess your suitability for our available roles. We do this to perform our contract obligations or to take steps at your request, before entering into a contract. Where we process your right to work documentation, we will do so to comply with our legal obligations.
- To send you marketing information. Where you have previously expressed an interest in our products or services (and not opted-out of marketing) we will use your name and email address to send you updates because it is in our legitimate interests to promote our other products and services we think you might be interested in.
Where you are a new customer and have opted in via our website to receive updates on our products and services including offers, promotions and new options, we will process your personal data to provide you these updates in line with the preferences you have provided and will only use your personal data in this way with your consent.
You can withdraw your consent to marketing at any time by contacting us at [email protected] or, where relevant, by following the unsubscribe link in any marketing communication you receive from us.
-
- If our business is sold. We process your personal data for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal data in this way, the buyer of our business may not be able to provide services to you.
- For security purposes. When you visit our office which usually has a CCTV system operated for the security of both clients, board members and staff. These systems may record your image during your visit.
Who do you share my data with?
- With third parties that help us provide our services (e.g. business partners and subcontractors), for example, IT providers who may set you up with IT accounts, accounting providers, or partners who can help with your new or post-career opportunities.
- Regulators/ Authorities/ Enforcement Agencies if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our, our customers’ and others’ rights. This includes exchanging your personal data with other companies and organisations for the purposes of fraud protection.
- Prospective buyers of our business under our legitimate interest to ensure our business can be continued by the buyer.
Where do you store my data?
We store your data on third party servers which are based both in the UK and outside of the UK. When working with third parties we may need to transfer your personal data outside of the UK and / or EU.
Whenever we transfer your personal data outside of the UK and the EU, we ensure it receives additional protection as required by law. To keep this notice as short and easy to understand as possible, we haven’t set out the specific circumstances when each of these protection measures are used. You can contact us at [email protected] for more information about this.
How long do you keep my data for?
We will only retain your personal data for as long as we need it unless we are required to keep it for longer to comply with our legal, accounting or regulatory requirements.
In some circumstances we may carefully anonymise your personal data so that it can no longer be associated with you, and we may use this anonymised information indefinitely without notifying you. We use this anonymised information to improve the way we work and our services.
What are my rights under data protection law?
You have various other rights under applicable data protection laws, including the right to:
- access your personal data (also known as a “subject access request”);
- correct incomplete or inaccurate data we hold about you;
- ask us to erase the personal data we hold about you;
- ask us to restrict our handling of your personal data;
- ask us to transfer your personal data to a third party;
- object to how we are using your personal data; and
- withdraw your consent to us handling your personal data.
You also have the right to lodge a complaint with us or the Information Commissioner’s Office, the supervisory authority for data protection issues in England and Wales. If you are based in the EU you can find your relevant supervisory authority here.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Please keep in mind that privacy law is complicated, and these rights will not always be available to you all of the time.